At Octopus Computers, we provide business IT solutions to help businesses across Oxford choose, set up, and manage the right Google Workspace plan – so your team can collaborate easily, work securely, and stop losing time to outdated systems.
We’re not here to overwhelm you with tech talk or convince you to spend more than you need to. We’re here to help you understand how the cloud can genuinely make your life easier.
If you’re running a business in Oxford, you’ll know how quickly technology moves. One year, you’re relying on a local server in the corner of the office; the next, your team needs to share documents across cities, join video calls on the move, and access files from anywhere.
That’s where Google Workspace (formerly G Suite) quietly changes everything.
Work doesn’t happen in one place anymore. Some of your staff might be in the office. Some might be at home. Others might be halfway across the country. The challenge is keeping everyone connected – without the chaos.
Google Workspace brings all of that together. Email, storage, meetings, and documents all sit neatly under one roof.
Your business email runs through Gmail (with your own domain, of course). Files live securely in Google Drive, where your team can edit them in real time. Meetings happen on Google Meet. Notes, chats, and calendars all sync instantly.
It feels natural, flexible, and fast – and it works just as well for five users as it does for five hundred.
We’ve seen Oxford firms transform the way they work in a matter of weeks after moving to the right Workspace plan. Suddenly, no one’s searching for the “latest” version of a file or emailing 20 attachments back and forth. Everything’s simply… there.
Google offers several Workspace plans – Starter, Standard, Plus, and Enterprise. Each one comes with different levels of storage, security, and collaboration tools.
But here’s the truth: most businesses don’t need the most expensive option. They just need the right one.
That’s where our experience comes in.
We’ve been working with Google systems for over a decade, helping Oxford businesses of every size find the perfect balance of cost, performance, and security. We’ll sit down with you, look at how your business operates, and recommend the plan that fits your reality – not the one that sounds flashiest.
We then take care of the setup, the migration, and the fine-tuning – so there’s no disruption, no lost data, and no stress.
Because a smart setup now saves a lot of headaches later.
Our helpdesk isn’t a faceless call centre. It’s a team of friendly, qualified engineers who take every issue personally. Whether it’s a password reset or a critical system failure, you’ll always get a real human who listens, acts quickly, and follows up to make sure you’re satisfied.
We’re available when you need us, by phone, email, or remote access, and our average response times are among the fastest in the industry.
We don’t wait for things to go wrong. Our proactive monitoring tools keep an eye on your systems 24/7, identifying potential issues before they cause downtime. It’s IT support that prevents problems, not just reacts to them.
From server performance and security patches to software updates and network stability, we make sure everything runs as it should, quietly and efficiently in the background.
Some problems need a physical touch. That’s why our engineers are always ready to visit your office for hands-on support when it’s needed.
For everything else, our remote access tools mean we can jump onto your system and resolve issues instantly, no waiting around for someone to arrive.
Technology isn’t just about keeping the lights on, it’s about helping your business grow.
We offer IT consultancy that aligns your systems with your goals, ensuring every investment supports your success. Whether you’re migrating to the cloud, upgrading hardware, or planning your digital transformation, we guide you every step of the way.
Modern IT support goes hand-in-hand with strong cyber security. Octopus Computers integrates robust protection into everything we do, from endpoint monitoring and firewalls to backup and disaster recovery solutions.
Your data is your most valuable asset. We make sure it’s secure, compliant, and recoverable, always.
If you’ve ever switched IT systems before, you know it can be daunting. Moving emails, files, and calendars sounds like a recipe for lost data and frustrated staff.
That’s why we handle everything carefully, step by step.
When we migrate a business to Google Workspace, we back up your existing systems, test every setting, and make sure permissions and access levels are correct. Then we move things across quietly in the background, so your team hardly notices.
Once you’re live, we stay close – making sure everyone knows how to use the tools properly and confidently. We’re happy to sit down with your staff and walk them through it.
We don’t leave until you’re comfortable.
That’s what separates us from a provider – we’re partners.
One of the biggest concerns we hear from Oxford businesses is: “Is our data safe in the cloud?”
It’s a fair question.
With Google Workspace, your information is encrypted and stored securely on Google’s servers – but that’s just the starting point. We add another layer of protection through proper configuration, access control, and ongoing monitoring.
We set up multi-factor authentication, manage admin permissions, and make sure your data sharing rules follow UK GDPR standards.
In short, we don’t just move you to the cloud – we make sure you’re protected once you’re there.
Book a call: We’ll discuss about your setup, vulnerabilities, and goals.
Assessment & plan: We’ll audit your systems and provide a clear, fixed-cost roadmap.
Implementation: We optimise, secure, or rebuild your IT for reliability and performance.
Ongoing support: We monitor and maintain everything behind the scenes, so issues never catch you off guard.
We’re based near Oxford, and we’ve supported local businesses for years – from professional services firms in the city centre to warehouses in Kidlington and science startups near the A34.
That local presence matters. It means when something needs attention, we can be there quickly. It means we understand Oxford’s business community, the way it’s growing, and the challenges it faces.
You won’t be calling a call centre. You’ll be calling someone who actually knows your business.
We speak your language and care about your success.
We stop problems before they start.
From cloud solutions to cyber security, everything under one roof.
We’re here for the long haul, not a quick fix.
If your business is still juggling old email servers, scattered file systems, or endless logins, it might be time for a change.
With Google Workspace, everything connects – and with Octopus Computers, everything makes sense.
We’ll help you choose the right plan, move your systems safely, and show your team how to get the most out of it.
Talk to our Oxford Google Workspace Plans team today and find out how easy it is to make the switch.
Because when your technology works quietly in the background, your business can finally focus on what matters most.
Yes. We handle full migrations from Microsoft 365, on-premise email, or other platforms, including emails, files, calendars, and contacts, with minimal disruption to your team.
Yes. Google Workspace includes built-in security features like two-step verification, device management, and advanced admin controls. We also help configure these properly to match your business needs.
That depends on how your team works, storage needs, and any compliance requirements. We’ll review your setup and recommend a plan that fits without paying for features you don’t need.
Yes. We offer ongoing management, user support, security monitoring, and admin assistance, so you’re not left figuring things out on your own.
In most cases, yes. Google Workspace can integrate with many cloud platforms, CRMs, and line-of-business tools. We help connect everything so it works smoothly together.
Yes. We manage user accounts throughout their lifecycle, including creating new users, setting permissions, securing access, and safely removing accounts when staff leave, helping protect your data and keep things organised.
